The service is designed for quick and convenient scheduling of business meetings. It enables you to create your own business agenda, coordinate meeting times with participants, and efficiently organize negotiations.

This instruction provides a step-by-step explanation of how to get started with the service.

Business meetings and sessions with sales representatives from Russia in foreign countries, discussing opportunities to enter overseas markets and potential demands of specific export regions.

As part of the business meeting scheduling service, an appointment booking feature for a dialogue with a sales representative has been implemented.

Getting Access to the Service

1. Go to the "Profile" section of your personal account (your login and password were sent to you after registration).

2. In the "Profile" section, you'll find the "Appointment Service" panel. By clicking on the "Access to the appointment service" button, you can review the data sharing consent.

To provide your consent, check the provided box and click the "Save" button.

To start using the meeting scheduling service, you need to give consent to the processing of personal data.

Consent to Personal Data Processing
If you have not provided consent for the processing of personal data required to use the B2B meeting scheduling service, please follow these steps:

Please note that by using the B2B meeting scheduling service, you consent to having your photo displayed in the general list of system users.

Once you have given your consent, open the "Meetings" tab at the top of your personal account.

After navigating to the "Meetings" section, a disclaimer will appear prompting you to select your available meeting times in the "Profile" section.

The "Profile" section displays the following information:
— Your photo – this photo is displayed in the general list for external participants;
— Full name
— Type of activity
— Industry
— Country of incorporation of a company
— Company name
— Company description
— Website
— Position

Section for setting available dates and times for meetings.

If consent was previously provided, you may skip this step.

"Profile" Section

Without consent to the processing of personal data, further use of the service will not be possible.

Meetings are available in the accreditation personal account, for which you receive the login and password in an email after completing the registration.

Please note that access restrictions to the event venue may be in place on July 8.

We kindly ask you to stay updated with the latest information on the website and plan your meetings considering possible restrictions.

Setting available time slots for meetings

In this section, you have access to:

— Selecting a date to set time slots;
— Viewing the set meeting and break times (by default, the system will show available time without breaks).

To modify the set meeting and break times, click "Change the time".

For your convenience, you can set up your schedule so that other
users can choose a meeting time that works for you.

To do this, scroll down to the "Availability" section. In the "Availability" section, you can specify exact time intervals or indicate availability for the entire day.

Next, in the opened section, you can set the time available for
meetings and breaks (time unavailable for meetings).

When clicking, you will need to confirm your selection in the disclaimer.

After setting the time intervals for meetings and breaks, click the "Save" button.

Your schedule is now set, and participants will be able to choose a meeting time that is convenient for them.

If the "All day" option is selected — Your available time will be set according to the system default.

To set breaks, click "Add Break" — During this time, no meetings can be scheduled with you.

If the "All day" option is selected — Your availability for that day 3 will be blocked.

After setting all time intervals, you can apply this schedule to all days by clicking "Apply to All Days".

Scheduling a Meeting

When you click on a participant's profile from the list, you will see the following information: photo, full name, type of activity, industry, country of incorporation of a company, company name, company description, website, position, as well as two buttons — "Schedule a Meeting" and "Go to chat".

In the "Participants" section, you will see a list of users who have agreed to use the service and are available for meeting scheduling.

To make it easier to find participants, you can use a filter by country, company, or activity.

Schedule a Meeting:

When you click the "Schedule a Meeting" button, a window will open where you can enter the details for scheduling the meeting.

You can:

• Choosing the meeting duration (15 minutes, 30 minutes, 1 hour);
• Selecting the meeting date;
• Selecting the meeting time – the time slots will be calculated based on the chosen duration;
• Meeting place
• Comment – you can provide additional information for the participant;
• "Schedule a meeting" button – once clicked, the meeting will be automatically added to your business calendar.

If you want to discuss meeting details or ask clarifying questions, click the "Open Chat" button. You can also communicate with participants in the chat before scheduling a meeting.

In the chat, you can schedule a meeting using the "Schedule Meeting" button or view an already scheduled meeting in the calendar.

Open Chat

Managing Meetings in the Calendar

Once a meeting is scheduled, it will appear in your business calendar.

If you have scheduled a meeting and it has not yet been confirmed, it will be highlighted in pink with the label “Scheduled – awaiting confirmation.”

Once the meeting is confirmed, it will be highlighted in green with the label “Confirmed – confirmed time.”

If a meeting was scheduled with you and you have not yet responded, it will be highlighted in pink with the label “Pending – awaiting your response.”

Rescheduling and Cancelling Meetings

If you scheduled a meeting with a participant, you can:

• Change the meeting time;
• Cancel the meeting.

Once the meeting is confirmed, you can only cancel the meeting or continue the conversation via chat.

Meeting Confirmation:

If a meeting was scheduled with you, you will have the option to:

• Confirm the meeting;
• Reschedule the meeting;
• Decline the meeting.